Why Use an Editable Leave Request Form?
Having a digital leave form helps you:
- Keep all requests consistent and professional
- Make it easy for employees to fill out and submit
- Eliminate printing and handwriting errors
- Store and access requests online or via email
- Save time by reusing the same template
With DeftPDF, you can turn any basic leave form into an interactive, fillable PDF that you can use over and over again.
Here is How to Create Your Leave Request Form with DeftPDF
Step 1: Plan What to Include in Your Form
Before designing your form, decide which fields you need. These are the essentials most HR teams use:
- Employee Name
- Department and Position
- Type of Leave eg Sick Vacation Emergency
- Leave Start and End Dates
- Total Days Requested
- Reason for Leave optional or required
- Contact Information During Leave
- Employee Signature and Date
- ManagerHR Approval Section
You can always add extra sections based on your companys needs.
Step 2: Create a Layout Using Word or Google Docs
Open a blank document in Word, Google Docs, or any word processor, Divide your form into clear sections:
- Employee Information
- Leave Details
- Reason for Leave
- Signatures and Approvals
Step 3: Export Your Form as a PDF
Once your layout is ready, save or download your file as a PDF.
- In Word: Click File, Save As, PDF
- In Google Docs: Go to File, Download, PDF Document (.pdf)
- Or use DeftPDFs Word to PDF tool if needed
This version will now be ready for the next step, editing!
Step 4: Add Editable Fields Using DeftPDF
Now that your form is in PDF format, its time to make it fillable.
1. Go to DeftPDFs Edit Tool and Upload your leave form
2. Use the Text Field tool to add input boxes where needed
Example: Add a text field next to Employee Name
3. Use the Checkbox tool for leave type options (Sick, Vacation, etc.)
4. Add a Signature Field for approvals if needed
Drag and drop fields to the right spots and resize as needed. Its all visual, no coding!
Step 5: Save and Reuse Your Editable PDF
Once you have added all the necessary fields:
- Click Apply Changes
- Download your editable leave request form
- Store a master copy so you can reuse it anytime
When someone needs to submit a leave request, just send them this PDF. They can fill it out on their computer or phone and send it right back, no printing necessary.
Optional Tips:
- Add your company logo for branding with the Edit tool
- Protect the form with a password using the Protect feature
- Translate the form for multilingual teams using DeftPDFs Translate tool
- Use Fill and Sign to complete the form directly in your browser
Ready-to-Use, Anytime You Need It
With DeftPDF, you can stop creating new forms from scratch every time someone needs a day off. Build it once, and reuse it forever.
Start now at DeftPDF.com and create your editable leave request form in minutes. quick, clean, and totally free.
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